Most of our services can be accessed more conveniently through our Remote Services.   If you need to visit the office in person, it is by appointment only. 


The Clerk Recorder Office is open to serve customers. Most of our services can be accessed more conveniently through our remote services, in-person appointments, and through our drop box.
 

REMOTE SERVICES:

Birth, Death and Marriage Certified Copies:  Birth, death and marriage records can be requested through the mail, drop box, or online through the VitalChek service.  A completed sworn statement in addition to a notary acknowledgment is required.  Completed requests will be sent through the US mail within four to six weeks.
Vital Records copy request
forms and information.

Marriage License & Ceremony Services:  Services are only available if either one or both of the parties are resident(s) of Santa Clara County and both parties must be within California.
Marriage License
forms and information
If you have general questions,  email us at [email protected] or call 408-299-5688.

Real Estate Recording: Documents sent through the mail and received through our drop box will be reviewed and recorded within ten business days if it meets all recording requirements. The original will be mailed out within six to eight weeks. 

If you have general questions about recording documents and fees, email us at
[email protected]

Note: We do not carry real estate recording forms and we do not give legal advice. For copies of recorded documents, please see Business Filings & Official Record Copies.  For questions relating to Propositions 19 & 58, please contact the Santa Clara County Assessor's Office

Passport Applications - Passport applications are not accepted or processed at this time.

Business Filings & Official Record Copies:

Fictitious Business Filings (FBN) and Official Record Copy requests will continue to be accepted either via mail, drop box or email.

If you have general questions and official record copy requests,  email us at [email protected]
Fictitious Business Names forms and information.

Official Record copy information.

Notary Oaths and Filings

Notary filings will continue to be accepted through the mail or our drop box.
Access Notary Oath filing information.

If you have general questions,
email us at [email protected]

CEQA Postings  

CEQA postings will continue to be accepted electronically if it is under the ten-page limit.
General
CEQA information
You can also search a list of  CEQA postings

If you have general questions, email us at [email protected]

Grantor/Grantee Index

The Clerk-Recorder's Office can send out a daily .csv file OR a monthly .csv file that contains all the recordings for the past 30 days by email.  These files will include date, document number, grantor/grantee, document titles(s), and transfer tax paid.  To receive these emails, please submit a request by email​ to [email protected]  with the subject line of "Request for Recorded Documents Report" to be reviewed and added to our email list. For any other research requests, please email to [email protected]   with the subject line of "Research Request".

IN-PERSON SERVICES (By Appointment Only):

Safety Precautions including social distancing, sanitizing, enhanced cleaning is in place to ensure your safety. All visitors to our office are required to wear a face covering regardless of vaccination status.

DROP BOX SERVICE:

For your convenience, we have a drop box located inside at the County Government Center at 70 W. Hedding Street by the Information Booth and outside, near the former main entrance to the building.

  • Ensure that your material is packaged in an envelope or secure packaging.
  • Remember to include your payment. Check out the fee schedule  for fees. If you are unsure of the amount, please state on your check a not-to-exceed amount (NTE $) in the memo.​

 

Contact Us:

Telephone:  408-299-5688

Email: [email protected]

In Person:

70 West Hedding Street
1st Floor, East Wing
San Jose, CA 95110

Hours:

The Clerk Recorder’s Office is open to the public for remote services, onsite for select services by appointment only and via the drop box. Click here to book an appointment.


 

 

Our Mission

Secure, preserve, and make accessible, the county's vital, business, and official records through maximized use of technology; while working together in the pursuit of excellence in customer service.

Contact Us

70 West Hedding Street
1st Floor, East Wing
San Jose, CA 95110

Main Phone: (408) 299-5688

Email[email protected]

 

Parking

Please park in Visitor Parking to avoid a parking ticket.

Mode of transportation
70 West Hedding Street , 1st Floor, San Jose, CA 95110

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