What do I need to Order? (By Mail / Fax / Email)

​Please make sure you have the following:

  • Requestor's Name
  • Requestor's Address
  • Requestor's Phone #
  • Name on document / Title of document / Map type
  • Document recording date
  • Document number / Instrument Number / Book # and Page #
  • APN # (Assessor Parcel Number) if applicable
  • Certified or Plain Copy (type of copy)

Where to fax?

(408) 280-1768

Where to email?

[email protected]

Where to mail?

Santa Clara County Clerk-Recorder's Office
ATTN: Business Division
70 W. Hedding St., First Floor, East Wing
San Jose, CA 95110

How much does it cost?

Per document

  • $10 first page + $3 each additional page + $2 certification fee

Note: It may be difficult to determine the amount to include on a check for a mail order if you do not know how many pages you will be purchasing. If so, we suggest that you send a check with a "Not to Exceed" notation with a specific maximum amount. Write this notation below the written dollar amount line on the check. We will enter the correct amount owed to the Clerk-Recorder's Office and process the payment.

How do I make payment?

  • By Check / Money Order (no processing fee):

    • Check payable to "Clerk-Recorder's Office"
  • By Credit Card (requires $6.00 processing fee):
    • Cards accepted includes Visa, MasterCard, Discover and American Express.

Note: The following are required for credit card orders:

  • Credit Card #
  • Name and address of the Credit Card holder
  • Expiration Date on Credit Card

Mail request to:

Clerk-Recorder's Office
Business Division
East Wing, First Floor
70 West Hedding Street
San Jose, CA 95110

How long will it take?

Up to 5 work days to process your application.

How does it get delivered?

Pre-Paid UPS

  • Up to 5 working days processing
  • Delivery relies on UPS time frames

Regular Mail

  • Up to 5 working days processing
  • Deliver within normal U.S. postal time frames​​​​

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